Thank you for requesting space through the Student Engagement and Campus Life Event Planning Office.  Generally, requests will be processed within (3) business days. 

If the request is approved, it should be noted that all major venue reservations require a meeting or consultation with an Event Planning Advisor at least 30 business days prior to the reservation date to confirm the details of your event and to complete the necessary paperwork. You would need to come to the meeting prepared with the following information:

• Anticipated Number of Attendees
• Detailed description of event
• Food and/or Alcohol Plan
• Production (A/V) Service needs
• Itinerary of the Event (Set Up Time, Event Time, Clean Up Time, Venue Access times etc.)
• Event Setup Details
• Additional Space Needs
• Plan for open flames or candles

Reservations can be cancelled via the web app until 20 days prior to the scheduled start time of your reservation.  After that time, you would need to go in person to the Event Planning Office (221 Squires Student Center), or send an email to eventplanning@vt.edu, directly from your vt.edu email account.  Please be sure to read our cancellation policy: https://campuslife.vt.edu/content/dam/campuslife_vt_edu/assets/event_planning/SECL_Event_Cancelation_Policy.pdf

If you have questions, please contact our office. 

Thanks,
Event Planning
221 Squires Student Center
540.231.5005 | eventplanning@vt.edu
https://campuslife.vt.edu/Events/event_planning.html